We’re hiring for a Finance & Operations Manager

January 24, 2023

APPLICATIONS CLOSED!

Reporting to the President & CEO and serving as an integral member of the management team, the Finance & Operations Manager will be responsible for WBE Canada’s finance, budgeting and human resources functions.

Role & Responsibilities:

Strategy, Vision and Leadership

  • Advise the CEO and Treasurer on financial planning budgeting.
  • Serve as the management liaison to the Board and auditor; effectively communicate and present critical financial matters at select board of directors and committee meetings.
  • Maintain continuous lines of communication, keeping the CEO informed of all critical issues.
  • Represent the organization externally, as necessary, particularly in banking/investment

Financial Management, Budgeting and Audit

  • Full cycle accounting in QuickBooks Online (QBO)
  • Issue invoices to Corporate Members for annual membership fees, sponsorships, and partnerships and collect revenues
  • Reconcile different revenue streams (Certification/Events) from different processing portals and record revenue in QBO
  • Remit HST to CRA on Corporate Membership
  • Issue payments (mostly online) to vendors via BMO Online Banking/Corporate Credit Card
  • Reconcile corporate credit card monthly
  • Reconcile Bank accounts monthly and generate financial statements
  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for the board and AGM meetings
  • Participate in Executive Committee meetings and Quarterly Board meetings and take minutes
  • Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status
  • Coordinate and lead the annual audit process, liaise with external auditor and the Board Treasurer; assess any changes necessary
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  • Effectively communicate and present the critical financial matters to the board of directors.

HR and Payroll & Benefits Management

  • Process bi-weekly payroll in Wagepoint
  • Process monthly contractor payments through Wagepoint
  • Enroll new employees on payroll and benefits platform
  • Ensure that benefits deductions are set accurately
  • Process ROEs for leaves, terminations, etc
  • Review and process T4s and T4As annually
  • New employee orientation (HR Policies & Procedures, payroll, benefits, TD1 forms)

Operations – Events

  • Liaise with Conference venue for space planning, meals, AV and overall logistics of the annual conference with guidance from CEO
  • Finalize contracts for all conference related vendors and ensure payments are done on time
  • Liaise with vendors for other events during the year on CEO’s request
  • Hotel and travel booking for the CEO and WBE staff may also need to be done on as needed basis

Qualifications:

  • 3-5 years of experience in financial accounting and management with an emphasis on non-profit accounting
  • Certified Professional Accountant – Bachelor’s Degree in accounting or finance an asset
  • Experience with payroll and benefits management
  • Experience in people management, recruiting and performance evaluations.
  • Computer proficiency and familiarity with accounting software (QBO)
  • Self-reliant, good problem solver, results oriented
  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives
  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, WBE Canada’s Board of Directors, and staff
  • Passion for WBE Canada’s mission
  • Nice to have: Knowledge on how to use G-Suite and Clickup

Applications are CLOSED!

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