Job Posting: Bookkeeper

About WBE Canada

Part Time – 2 days/week, Fully virtual

Women Business Enterprises Canada Council (WBE Canada) is a Canadian non-profit organization that is opening doors for Canadian women-owned businesses to supply chains across Canada, North America and globally. We are committed to promoting supplier diversity. We provide certification to Canadian companies that are majority-owned, managed and operated by women. Through our network, we connect these businesses with corporate and government buying opportunities, while also providing them with the resources and knowledge they need to conduct transactions with larger organizations.

WBE Canada is seeking a diligent individual to join our team in an exciting role as a Bookkeeper reporting to the Director of Finance & Operations. In this role, you will oversee the company’s financial data and compliance by maintaining complete sets of accurate books on accounts payable and receivable, payroll, sales revenue and daily financial entries and reconciliations. You will perform daily accounting tasks such as monthly/quarterly financial reporting, general ledger entries, invoice payments, and verify the procedures for recording financial transactions.

The qualified professional must enjoy working as part of a collaborative virtual team but is very capable of completing assigned tasks independently. Reporting to the Director of Finance & Operations, you will be responsible for assisting with the financial strategy, budget preparation and reporting along with supporting WBE Canada’s project initiatives. This role requires a highly motivated self-starter who is eager to learn, understands the day-to-day needs of a fast-paced and forward-thinking environment and will play a key role in shaping and sustaining our culture. Organized and experienced candidates with strong interpersonal skills are encouraged to apply.

About the Role

As a key member of WBE Canada, you will:

  • Handle accounts payable and accounts receivables, expense management and bookkeeping.
  • Monthly reconciliation of bank accounts and corporate credit cards.
  • Ensure that the correct financial policies and processes have been followed.
  • Collate, check, process, and input monthly accounting transactions onto the accounting system.
  • Monitor and reconcile balance sheet accounts, investigate, and resolve discrepancies as needed.
  • Reconcile credit card transactions, ensure accuracy and completeness of records, and resolve any discrepancies in a timely manner.
  • Conduct variance analysis to identify discrepancies and trends in financial data.
  • Assist with the preparation of financial reports, including monthly, quarterly, and annual financial statements, as required.
  • Assist with the preparation of the annual budget and quarterly forecasts, as necessary.
  • Assist the Director of Finance & Operations with ad hoc requests during annual financial audit.
  • Support internal and external audit processes, including, but not limited to, retrieving requested documents and answering auditor inquiries.
  • Assist in the payroll lifecycle, processing’s payroll every 2 weeks in WagePoint, including all remittances and taxes, as well as issuing T4s and T4 summaries at year end.
  • Calculate, file and remit payment for taxes such as (GST/HST/PST, etc.) on a monthly, quarterly, or yearly basis.
  • Supports vendor management and compliance with all vendor procedures.
  • Support the safe and normal functioning of the office facilities, including acting as the Health and Safety Representative for the organization and ensuring that the organization maintains all requirements for a safe work environment.
  • Maintain internal SOPs, processes, workflows and best practices for financial processes to align with financial policies and procedures.
  • Researching potential grant or funding opportunities, assist with applications.
  • Support ad-hoc requirements for reporting and analysis.
  • Actively support the planning, preparation, and production of the National Conference, ensuring the highest value for our community.
  • Provide administrative support to the Operations Team, as needed.
  • Other duties as assigned by the Director of Finance & Operations, or delegate.
  • Execute on other duties and responsibilities as assigned.

What you bring to the table:

  • Post-secondary diploma in business administration, financial, or other applicable areas.
  • Strong organizational, project management and problem-solving skills with exemplary multi-tasking abilities.
  • Excellent communication skills to foster and develop productive relationships with internal and external communities.
  • Proficiency in using QuickBooks, Eventbrite, Adobe and Microsoft Office Suite software, such as G-Suite (Word, Excel, Zoom).
  • Proven ability to work with autonomy, organizing work to meet deadlines, prioritizing demands to successfully execute and complete work.
  • Analytical and creative approach to anticipating, identifying, and offering constructive solutions to potential problems.
  • Flexible and adaptable, able to deal with ambiguity and change.
  • Proven reliability, honesty, and integrity.
  • Advanced written and verbal communication skills and the ability to communicate effectively with all levels, both internal and external, to the organization.
  • Ability to work with stakeholders to plan, prioritize and organize work and ensure deadlines are achieved.
  • Professional and courteous demeanor in dealing with all stakeholders and visitors.
  • Advanced knowledge of administrative/operational procedures and systems.
  • Knowledge/experience with not-for-profit organizations, grant writing and fundraising would be an asset.
  • Can manage multiple tasks in a fast paced and deadline driven environment.
  • Ability to work and communicate with leaders across all levels of the organization.
  • Has the ability to work independently, as well as lead and work effectively in a multiple team environment.
  • Ability to find solutions and deliver results within a rapidly changing environment, and driven culture.
  • Passion for supporting WBE Canada mission.

What are we looking for:

  • Collaborative spirit and strong communication skills.
  • Strong emotional intelligence, with a willingness to learn and challenge yourself.
  • Self-motivated with the ability to collaborate well with professionals from various backgrounds.
  • Ability to manage multiple projects to consistently meet high standards and be attentive to quality.
  • Driven by results and committed to meeting deadlines.
  • Ability to work cross-departmentally and can be relied on to communicate details and information effectively.
  • Highly analytical, positive attitude, detail and oriented.
  • Exceptional relationship management skills, ability to work in a close-knit team setting, and ability to build strong relationships with vendors, event organizers, member companies, partners and agencies.
  • Self-starter, comfortable taking initiative and thinking on your feet.
  • Proven team player who is both flexible and highly adaptable.

What’s in it for you:

  • A culture of innovation, empowerment, decision-making, and accountability
  • Virtual work environment for all positions



We thank all the applicants for their interest, only those who meet our search criteria will be contacted.